11247
Introduction
Visium Resources has been asked to identify qualified candidates for this Administrative Specialist position. This position is a contract to direct opportunity which is expected to be on-site in Altamonte Springs, FL for a duration of 3 months to perm.
The Administrative Specialist will be assisting the international recruitment team and immigration coordinators. Fast-paced environment. Must be willing to adapt quickly and prioritize requests with little to no supervision. Has to be open to asking questions and working as a team player to accomplish task.
- Supports department leadership and staff through performance of administrative functions including telephone and receptionist duties for the office, project support, meeting and event planning, travel arrangements, etc.
- Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.
Principal Duties and Job Responsibilities:
Demonstrates, through Behavior, Company core values of Integrity, Compassion, Balance, Excellence, Stewardship, and Teamwork.
- Provides administrative support to Leadership team and staff.
- Assists with and/or manages calendars.
- Manages daily issues and provides project oversight as requested.
- Greets visitors and assists them as needed.
- Answers incoming calls, routes to appropriate personnel, records messages and retrieves all voicemails.
- Opens and sorts all office mail. Routes outgoing mail. Acknowledges receipt of packages and special deliveries for office.
- Organizes meetings, orders meals and reserves location for meetings.
- Prepares meeting materials revise and proofread for accuracy prior to distribution.
- Composes drafts for weekly agendas and other documents as requested.
- Composes and edits letters, memos, and other correspondence.
- Maintains filing system.
- Coordinates travel arrangements: lodging, flight, transportation, event registration, etc.
- Prepares expense reports. Tracks vendor payments, monitors check distribution and maintains detailed records.
- Prepares payment for incoming invoices, subscriptions, supply orders, etc.
- Creates PowerPoint presentations, spreadsheets as needed for various projects or events.
- May assist with contract matters and employee-HR related functions.
- Participates in project oversight/management as requested.
Knowledge and Skills Required:
- Computer skills: MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc.), Internet and other research tools, word-processing and databases
- Filing skills
- Knowledge of office equipment use: such as fax, copier, printer, scanner, binding machine, blackberry, LCD monitors, multi-line phone system, etc.
- Ability to easily grasp complex situations, work independently and as a team member, as well as accept direction
- Ability to communicate appropriately with all levels of staff and guests
- Ability to pass standard clerical skills test
Knowledge and Skills Preferred:
- Ability to excel in deadline-driven, high-volume environments
- Knowledge and use of Hospital mainframes and other resources
Education and Experience Required:
- 3 years of experience in office/secretarial work, OR associate's degree in secretarial science or business AND 1 year of experience in office/secretarial work
Education and Experience Preferred:
- 4 years of secretarial experience in fast-paced environment
- Associate's degree in secretarial science or business
